By creating an account or using WinRFP AI ("the Service"), you agree to be bound by these Terms of Service ("Terms"). These Terms constitute a legally binding agreement between you and AZS Consultants ("Company," "we," "us"). If you do not agree, do not use the Service.
We recommend you also read our Privacy Policy, which is incorporated into these Terms by reference.
You must be at least 18 years old and legally capable of entering into binding contracts to use the Service. If you use the Service on behalf of a company, agency, contractor, subcontractor, or other entity, you represent that you have the authority to bind that entity to these Terms, and "you" refers to both you individually and that entity.
By using the Service, you represent that the information you provide during registration is accurate and that you will keep it current.
WinRFP AI is an AI-assisted proposal automation platform for federal contractors and consulting firms. The Service provides tools to analyze RFP documents, generate compliance matrices, assist with proposal drafting, and support bid/no-bid decision-making for unclassified government contracting activities.
You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You agree to notify us immediately at info@azsconsultants.com if you suspect unauthorized access to your account.
You may not share account credentials with individuals outside your organization. AZS Consultants is not liable for any loss or damage arising from your failure to maintain credential security.
Team plan accounts include multiple user seats and a shared Knowledge Library. Organization administrators may access, manage, export, delete, or control Customer Content, user accounts, usage data, and workspace settings on behalf of the organization.
Users should not upload personal or confidential materials to an organization workspace unless authorized by the organization. AZS Consultants is not responsible for how administrators manage organization accounts or data within the Service.
You may use the Service to:
You retain full ownership of all Customer Content you upload to the Service. By uploading content, you grant AZS Consultants a limited, non-exclusive, non-transferable license to process your content solely for the purpose of providing the Service to you.
You represent and warrant that you own or have all necessary rights, permissions, and authority to upload, process, analyze, store, transmit, and use all Customer Content through the Service, and that Customer Content does not violate any law, regulation, contract, NDA, teaming agreement, subcontract, employment agreement, procurement-integrity obligation, export-control restriction, or third-party right.
We do not claim ownership of your content. Customer Content is processed only to provide the Service and is not sold, licensed, or shared with other users. We use vetted service providers and subprocessors as described in our Privacy Policy.
You are solely responsible for:
Output ownership. Subject to these Terms and applicable law, you may use Outputs for your internal business and proposal purposes. You acknowledge that AI-generated Outputs may not be unique and that similar or identical Outputs may be generated for other users. AZS Consultants does not represent that any Output is protectable by copyright, free from third-party rights, compliant with any solicitation, or suitable for submission without human review.
WinRFP AI does not provide legal advice, pricing strategy, cost-accounting guidance, bid-protest advice, cybersecurity compliance advice, export-control advice, or contracting-officer guidance of any kind. AI-generated Outputs do not constitute professional advice. Nothing in the Service creates an attorney-client, consultant-client, or professional advisory relationship between you and AZS Consultants.
Always have qualified professionals — attorneys, pricing specialists, compliance officers, and contracting experts — review proposals and decisions before submission or commitment.
AZS Consultants does not guarantee that use of WinRFP AI will result in a contract award, proposal acceptance, higher technical score, improved past-performance rating, agency approval, revenue, profit, competitive advantage, bid/no-bid accuracy, or successful protest outcome. Any win-probability score, bid/no-bid recommendation, compliance score, or proposal-quality score is an AI-generated estimate for internal planning only and must not be treated as a prediction, guarantee, professional judgment, or agency evaluation.
Our collection, use, storage, and disclosure of your information is governed by our Privacy Policy, which is incorporated into these Terms by reference. By using the Service, you consent to data practices described in the Privacy Policy.
We do not sell or license your documents. We do not share your documents with other users. We disclose information only to authorized service providers, subprocessors, professional advisors, legal authorities when required by law, and other parties described in the Privacy Policy.
The Service relies on vetted third-party providers to operate, including:
These providers have access to Customer Content only to the extent necessary to provide their respective services and may not use it for any other purpose. AZS Consultants remains responsible for ensuring subprocessors provide appropriate protections.
Subscriptions. Paid plans are billed monthly or annually via Stripe. Subscriptions automatically renew unless cancelled before the renewal date. Refunds are not provided for partial billing periods except where required by applicable law. We reserve the right to change pricing with 30 days' notice to active subscribers.
Free trials. Paid plans include a 3-day free trial. Unless you cancel before the trial ends, the subscription converts to a paid plan at the applicable rate. Promotional trials are limited to one per Customer unless otherwise approved in writing. Free trials may be modified, suspended, or discontinued at any time.
Taxes. All fees are exclusive of taxes. Customer is responsible for all applicable sales, use, VAT, GST, excise, or similar taxes and government charges arising from use of the Service, excluding taxes imposed on AZS Consultants' net income.
Cancellation. You may cancel your subscription at any time through your Stripe billing portal. Cancellation takes effect at the end of the current billing period. Non-payment may result in service suspension or account termination.
All rights, title, and interest in the Service — including its software, design, features, trademarks, and underlying technology — remain the exclusive property of AZS Consultants. These Terms do not grant you any rights to our intellectual property beyond the limited license to use the Service as described herein.
You may not copy, modify, distribute, reverse engineer, disassemble, or create derivative works of the Service or any part thereof without prior written permission.
If you provide feedback, suggestions, feature requests, bug reports, or ideas regarding the Service, AZS Consultants may use them for any purpose without restriction, obligation, or compensation to you. You assign to AZS Consultants all rights in any such feedback.
We reserve the right to suspend or terminate your account immediately and without notice if you: (a) violate these Terms; (b) upload prohibited content; (c) fail to pay applicable fees; or (d) engage in conduct harmful to other users or the Service. Upon termination, your right to use the Service ceases immediately.
You may request a data export before account closure by contacting info@azsconsultants.com. We may also modify, suspend, throttle, discontinue, or limit the Service or any feature at any time for security, maintenance, legal, capacity, vendor, or business reasons.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR ACCURACY. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR THAT AI OUTPUTS WILL BE ACCURATE, COMPLETE, OR SUITABLE FOR ANY PARTICULAR PURPOSE.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW:
Some jurisdictions do not allow the exclusion of certain warranties or limitation of certain damages; in such jurisdictions, our liability is limited to the maximum extent permitted by law.
You agree to indemnify, defend, and hold harmless AZS Consultants, its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including reasonable attorney's fees) arising from: (a) your use of the Service; (b) Customer Content you upload; (c) your violation of these Terms; (d) your violation of any applicable laws or regulations; or (e) any representations you make in proposals or bids generated using the Service.
Each party agrees to hold the other's Confidential Information in confidence and not to disclose it to third parties without prior written consent, except as required by law or as necessary to provide or receive the Service. This obligation does not apply to information that: (a) is or becomes publicly known through no breach of these Terms; (b) was rightfully known to the receiving party before disclosure; or (c) is independently developed without use of the disclosing party's Confidential Information.
AZS Consultants will protect Customer Content with at least the same degree of care it uses for its own confidential information, but no less than reasonable care.
Because this product serves the federal contracting community, you acknowledge that use of the Service is subject to U.S. export-control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). You may not use the Service in violation of U.S. export-control, sanctions, or trade-compliance laws. You may not use the Service from embargoed jurisdictions or on behalf of parties on U.S. government prohibited-party lists.
We may update these Terms at any time. Material changes will be communicated via email with 14 days' notice. Continued use of the Service after the effective date constitutes acceptance of the updated Terms.
We may also modify, suspend, throttle, or discontinue the Service or any feature at any time for security, maintenance, legal, capacity, vendor, or business reasons. Where feasible, we will provide advance notice of changes that materially affect paid subscribers.
Force majeure. AZS Consultants is not liable for any delay or failure caused by events beyond its reasonable control, including cloud provider outages, AI provider outages, cyberattacks, internet failures, labor disputes, natural disasters, war, pandemics, or government action.
Governing law. These Terms are governed by the laws of the Commonwealth of Virginia, without regard to conflict-of-law principles.
Arbitration. Except for claims seeking injunctive relief, intellectual-property protection, unauthorized access, or misuse of the Service, any dispute arising out of or relating to these Terms shall be resolved exclusively through final and binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules. The arbitration shall be conducted in Fairfax County, Virginia, or remotely by video conference.
Class action waiver. Disputes may be brought only on an individual basis and not as a plaintiff or class member in any purported class, collective, consolidated, or representative proceeding.
Jury trial waiver. To the maximum extent permitted by law, each party waives any right to a jury trial.
Injunctive relief. AZS Consultants may seek injunctive or equitable relief in any court of competent jurisdiction to prevent unauthorized access, misuse, reverse engineering, data scraping, intellectual-property misuse, or violation of confidentiality or security restrictions.
Entire agreement. These Terms, together with the Privacy Policy and any order forms, constitute the entire agreement between you and AZS Consultants regarding the Service and supersede all prior agreements and understandings.
Severability. If any provision of these Terms is found to be unenforceable, the remaining provisions remain in full force and effect.
Waiver. AZS Consultants' failure to enforce any provision of these Terms does not constitute a waiver of its right to enforce that provision in the future.
Assignment. You may not assign your rights or obligations under these Terms without our prior written consent. AZS Consultants may assign these Terms in connection with a merger, acquisition, or sale of assets.
Survival. Sections relating to payment obligations, intellectual property, Customer Content ownership, confidentiality, disclaimers, limitation of liability, indemnification, feedback ownership, dispute resolution, governing law, and survival remain in full force after expiration or termination of these Terms.
DMCA / IP complaints. If you believe that content on the Service infringes your copyright or other intellectual property rights, send written notice to info@azsconsultants.com with: (a) identification of the copyrighted work; (b) identification of the infringing material; (c) your contact information; (d) a good-faith belief statement; and (e) a statement under penalty of perjury that the information is accurate and you are authorized to act on behalf of the rights owner.
For questions about these Terms: info@azsconsultants.com · azsconsultants.com